E-Procurement

Lanskap Kofiau
Kofiau Landscape Raja Ampat, West Papua © Awaludinnoer

Yayasan Konservasi Alam Nusantara (YKAN) is a non-profit organization which was established in Indonesia in 2014.

With the mission to protect lands and waters on which all life depends, YKAN provides innovative solutions for realizing harmony between nature and humans, through effective management, non-confrontational approaches, and building collaborative partnerships with all stakeholders for a sustainable Indonesia.

Patroli
Local patrol Local patrol staff, with YKAN Kofiau Field Station, encounters a non-local fisherman operating illegally within the Marine Protected Area. © Jeff Yonover
Perencanaaan hutan lestari
Planning Merabu villagers in Indonesian Borneo are planning how to sustain their newly protected forest and the livelihoods, traditions and plants and animals. © Nick Hall

To achieve the mission to protect lands and waters on which all life depends, we must procure resources such as goods and services to conduct our programs. As a non-profit organization entrusted with objective, meticulous, efficient, and transparent donor funds.

Menara Konservasi
Lookout Tower In'am Fathoni, koordinator regional Palu, di atas menara pengintai 70 meter yang digunakan oleh organisasi konservasi untuk penelitian perubahan iklim dan kanopi hutan di Taman Nasional Lore Lindu, Sulawesi, Indonesia. © Bridget Besaw

We are committed to obtaining related resources with these principles:

1. Avoid conflict of interest

YKAN ensures no conflict of interest with any party during the cooperation process with the contractor/vendor. For any procurement solicitation or contract, if a contractor/vendor invited to take part in the Invitation for Bids (IFB) or Request for Proposal (RFP) is identified to have a potential or an element of conflict of interest, that contractor/vendor is disqualified and cannot compete as a potential goods or services providers.

2. Organization's rights as a consumer

Any formal solicitation document shall contain a notice that YKAN reserves the right to: a) reject any offers for any reason whatsoever, b) waive immaterial or irrelevant project requirements, c) pursue purchasing in a manner that is in the best interests of YKAN.

3. Small purchase procedure

Purchase transactions not expected to exceed US$2,000 may be made without competition and further justification. Nevertheless, responsible purchasers may choose to pursue some form of competition (price comparisons, requests for quotations, etc.) and should use judgment and an understanding of the applicable marketplace in making this decision.

4. Direct/Intermediate purchase procedure

A total transaction of US$2,001 – 150,000. Transactions may be made after considering price quotation submission by the related contractor/vendor. In this transaction category, a minimum of 3 quotation submissions must be obtained before making a purchasing decision.

5. Large purchase procedure

For purchases over US$150,000, the business unit (contractor/vendor) must be involved in a formal bidding (IFB) or proposal (RFP) process. The responsible purchaser will prepare RFP and IFB. The RFP will contain a description of the anticipated contract type, the instructions for completing an offer, selection criteria, non-disclosure provision (if applicable), and the YKAN’s conflict of interest disclosure form. This RFP will be distributed through various methods to reach the optimal number of potential bidders. A written technical evaluation shall be conducted on all proposals received. The contract will be awarded to the responsible entity whose proposal is most advantageous to the program while considering the price and other factors.

6. Ethical, meticulous, fair, and objective considerations

The contract will be given to the contractors/vendors who successfully win the bidding based on ethical, meticulous, fair, and objective considerations. Every potential contractor/vendor must receive the same information. The responsible purchaser will consider every bid or proposal objectively and based on the market standard and YKAN’s or program’s best interests.